The AI-based XML editing system

DOCUFY COSIMA:
COSIMA is a powerful XML editing system for technical documentation. It enables structured, reusable content, saves time and costs and adapts flexibly to your processes. Find out more now!

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More flexibility, less effort – DOCUFY COSIMA for your technical documentation

You face growing challenges in technical documentation every day: the increasing diversity of product variants means that editorial teams are reaching the limits of their capacity and it is becoming more and more challenging to provide documentation in the required quality and time. At the same time, translation costs are rising and putting a strain on budgets, while new regulatory requirements, such as the revised Machinery Directive and the Digital Product Passport, require forward-looking digitalisation strategies. With DOCUFY COSIMA, you have an XML editing system at your side that can master these challenges with ease – for efficient, future-proof and cost-saving technical documentation.

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Your solutions at a glance

With the COSIMA XML editing system, you can rely on sophisticated solutions that make your technical documentation more efficient, reliable and future-proof – from revision security and variant management to automation and seamless integration into your IT landscape.

Audit security

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Keep an overview at all times: All versions and changes to your documents are securely stored in COSIMA and can be traced at any time. The approval process and special functions for feedback ensure that changes are checked and harmonised – for documentation that is always up-to-date and reliable.

Variant management

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Efficient and clear variant management: you can organise content flexibly and use it efficiently through modularisation and reuse by reference. Fine-grained validity rules make it possible to customise content precisely to different product variants. This allows you to generate documentation fully automatically. Especially for individual requirements, such as in special machine construction, order-related variants can be implemented just as easily.

  • Versioning

    • Audit security instead of risk of confusion
      Versioning enables content to be ‘frozen’ and thus prevents modules and documents from being changed unintentionally. In addition, changes generally generate a new revision status. Versioning ensures a complete, clear history that can be accessed quickly if required.

    Review Client

    • Lightning correction instead of an endless loop
      Integrate other specialist departments digitally into your review process by having technical experts check and comment on documents in the web client. The intuitive operation in the browser requires no special software, and the editorial team can always keep an eye on the processing status.

    Delta function

    • Easy Comparison instead of confusion
      Recognise the differences/changes at a glance and find the changed passages immediately, even in extensive documents with hundreds of pages.
  • Product variants

    • Classification instead of drag-and-drop:
      COSIMA continues to support the creation of documents via drag-and-drop and the filtering of individual instructions. At the same time, with the automatic generation of product-specific documentation based on a configurable classification, it offers a modern and efficient solution to better cope with the increasing number of variants.

    Validity

    • Variance instead of mass:
      Use the validity function to assign content to product variants and product properties. A filter ensures that only relevant content appears in the output document – without having to copy modules.

Automation

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Get rid of time-consuming tasks with ease: Whether variant management, text-image reference in graphics or media production – many steps are automated in COSIMA. Graphics and callout information are automatically linked and even text-in-image can be dynamically controlled. Derived image formats are generated fully automatically, without any additional effort. The result? Faster, more efficient, more cost-effective and error-free working and publishing.

Authoring assistance

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COSIMA makes writing easier: with terminology control and quality assurance functions, your content remains standardised and correct. Automatic checks and AI tools support editors and ensure efficient work – for error-free and precise documentation.

  • IGEL

    • Text reference instead of design confusion:
      With IGEL, you can edit item numbers directly in the editorial system and convert images into IGEL images. Image captions are created automatically and you can control whether the item numbers appear in the captions or in the text. This means that the same image file can be used several times in different contexts, as COSIMA automatically adjusts the text-image relationship.

    Fully automated media production

    • Publishing without post-processing:
      You can easily design layouts yourself and automatically create various output formats such as PDF, HTML5 for context-sensitive online help or Word.

    Publication configurator

    • At the touch of a button instead of manual labour:
      The freely configurable classification in COSIMA, such as PI or iiRDS, clearly organises your information. The publication configurator uses this to create customised documentation fully automatically.
  • Author’s assistance

    • Consistent texts instead of stylistic blossoms:
      Terminology management defines which terms may be used and provides support when creating documents. The authoring memory suggests formulations for similarities, ensures a consistent style and saves time and translation costs.

    AI add-ons

    • Intelligent work support instead of the error devil:
      COSIMA AI add-ons make your day-to-day work easier by automatically creating warnings and safety instructions or instructions for action based on keywords. The AI add-ons generate the correct XML structures at the same time. The AI also checks hazard levels and generates index entries for the keyword register.

    Schematron check

    • Push a button instead of manual labour:
      Schematron checks help to check formal and structural rules directly in COSIMA to ensure consistent documentation. They ensure that certain XML structures are adhered to, such as a minimum number of entries in an enumeration. In addition, simple text patterns can be checked, such as whether there is a protected space between a number and a unit of measurement. Many of these rules are typically also formulated in the editorial guidelines.

Translation management

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Thanks to modular content, only texts that are not yet available in the target language are translated. This reduces effort and, in particular, costs – savings of up to 80 % are possible. A clear workflow and flexible links to external translation services ensure a smooth process. A big plus: the DOCUFY Translation Service uses machine translation to enable efficient and lightning-fast translation into different languages.

Customisability and integration

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Maximum flexibility in integration and configuration: Benefit from easily customisable layouts and individual automation for routine tasks. Seamless integration into third-party systems ensures perfect integration into your IT landscape and efficient processes.

  • Translation management

    • Language diversity instead of cost explosion:
      Translation management in COSIMA saves time and costs thanks to an automated workflow. It creates translation packages for missing or outdated modules in the target language and sends them to translation service providers. It uses ZIP files or hot folders and supports the COTI interface as well as the Across interface. COSIMA also enables pre-translations in order to distribute the workload more evenly and avoid bottlenecks shortly before the editorial deadline.

    Translation Service

    • Lightning-fast translation instead of annoying waiting times:
      The DOCUFY Translation Service enables translations at the touch of a button. Machine translation saves you time and money, while translation memory, post-editing, ease of use and the COSIMA approval process ensure quality-assured results.
  • Layouts

    • Freedom of design instead of programming effort:
      The DOCUFY Layouter tool makes it easy to design layouts for PDF and HTML5. Changes to the corporate design can be made via the web interface and layouts can be loaded directly into COSIMA.

    COSIMA Scripting

    • Scripting instead of clicking:
      With COSIMA Scripting, you can automate recurring work steps and implement new features independently of our releases, e.g. notifications, automatic format delivery, importing data from Excel tables or data exchange with your third-party systems such as SAP.

     

DOCUFY Layouter

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The perfect framework for your technical documentation: DOCUFY Layouter is your cloud solution for designing output layouts. Design titles, content and headers to match your corporate design – simple, flexible, intuitive!

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Your solution for precise, digital and efficient documentation processes.

In this white paper, you will learn

  • how to leave manual documentation processes behind
  • how to make your documentation fit for the digital age
  • how to document complex issues effortlessly
  • how to reduce your translation costs by up to 30%

Read now

Mockup-open-Whitepaper-case-studies-COSIMA

The advantages of the COSIMA XML editing system

  • Faster return on investment

    • More efficient work processes enable technical documentation to be completed earlier.
    • Time-bound invoicing is accelerated, which leads to faster turnover.
    • Modularisation and reuse reduce translation costs by up to 80 %.
    Schneller-Return-on-Invest
  • Efficient working

    • Save time by reusing modules and working on the same document in parallel.
    • Up to 40 % reduction in data entry and maintenance work.
    • Automated checking procedures take care of quality assurance.
    • Variant management and fully automated media production minimise formatting and compilation work.
    Effizienteres-Arbeiten
  • Legally compliant and secure working

    • Audit-proof traceability ensures audit-capable documentation.
    • Structural safety ensures compliance with standards such as DIN EN 82079-1, ISO 20607 and the Machinery Directive
    • In combination with DOCUFY Machine Safety, warnings are automatically integrated to minimise potential risks.
    Compliance

Future requirements already built in.

COSIMA is the proven XML editing system that you can flexibly customise and expand to meet your requirements. Customised information models can be configured effortlessly, and inventory data and existing data structures are simply transferred – all based on standard functions.

Discover COSIMA for enterprise

  1. Your company. Your strategy. Your head start.

    Why settle for standards when you can be more efficient? With individually tailored software, you can optimize your processes, reduce costs and secure decisive competitive advantages.
  2. Integrated. Networked. Perfectly coordinated.

    Why use isolated solutions when everything can work together seamlessly? Thanks to flexible interfaces, our software integrates seamlessly into your existing system landscape, ensures smooth data exchange and makes your processes even more efficient.
  3. Structured data. Smart decisions. More success.

    Data chaos is a thing of the past! With a tailor-made solution, you can access exactly the information that really counts - precisely recorded, intelligently analyzed and clearly presented. This allows you to make well-founded decisions that will strengthen your company in the long term.
  4. Scalable. Flexible. Future-proof.

    Why limit yourself with rigid systems when there is another way? Our software adapts to your growth, seamlessly integrates new technologies and remains efficient in the long term. So you are ideally positioned today and always one step ahead tomorrow.

COSIMA – Start today, be ready for tomorrow

 

  1. You are faced with the challenge of documenting more and more product variants in less and less time in an increasing number of languages and publishing the documentation on paper, on the Internet or on mobile devices. You are looking for a CCMS that fully fulfils your current requirements but is also ready for future developments.

  2. COSIMA is designed as a ‘ready-to-use’ XML editing system. You can use it productively within a very short time. Our training programme and support enable you to adapt the system to your needs and processes yourself. You can even programme your own functions using our scripting interface. Best of all, all configurations remain available even after a system update.

  3. Future requirements already built in: Do your innovative product and service ideas require unusual documentation solutions that can no longer be achieved with a purely standard system? No problem: COSIMA can be flexibly customised and expanded to meet your requirements. Customised information models can be configured effortlessly, and inventory data and existing data structures are simply transferred.

Book demo

Simply contact us and we will get in touch with you as soon as possible to arrange your customized demo. We’ll take a closer look at use cases in your industry and demonstrate why DOCUFY solutions are used by over 1,000 customers around the world.

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