Privacy policy

1. Name and contact details of the controller and the company data protection officer

This data protection declaration applies to data processing by:

Responsible:
DOCUFY Ltd.
Kirschäckerstraße 27
96052 Bamberg
Phone: +49 951 20859-6
Fax: +49 951 20859-777
E-Mail: info@docufy.de

The external data protection officer is Stefan Haugg
Phone: 0821/5708779 -2
E-mail: sh@smischek.de or datenschutz@docufy.de

2. Collection and storage of personal data as well as type and purpose of their use

a) When visiting the website

When you visit our website, the browser on your device automatically sends information to the server on our website. This information is temporarily stored in a so-called log file. The following information is recorded without your intervention and stored until it is automatically deleted:

IP address
Date and time of the request
Time zone difference to Greenwich Mean Time (GMT)
Content of the request (specific page)
Access Status/HTTP Status Code
the amount of data transferred in each case
Website from which the request comes
Browser type and version
Operating system and its interface
Language and version of the browser software
Name of website
Notification of successful retrieval

The mentioned data will be processed by us for the following purposes:

Ensuring a smooth connection of the website,
Ensure comfortable use of our website,
evaluation of system security and stability as well as
for other administrative purposes.

The legal basis for data processing is Art. 6 para. 1 sentence 1 lit. f DSGVO. Our legitimate interest follows from the purposes listed above for data collection. Under no circumstances do we use the data collected for the purpose of drawing conclusions about you personally.

In addition, we use cookies and analysis services when you visit our website. You will find more detailed explanations under sections 5 and 7 of this data protection declaration.

b) When registering for our newsletter

If you have expressly consented according to Art. 6 para. 1 sentence 1 a DSGVO, we will use your e-mail address to send you our newsletter on a regular basis. To receive the newsletter it is sufficient to provide an e-mail address.

You can unsubscribe at any time, for example via a link at the end of each newsletter. Alternatively, you are welcome to send your unsubscription request at any time to marketing@docufy.de by e-mail.

c) When using our contact form

If you have any questions, we offer you the opportunity to contact us using the form provided on the website. A valid e-mail address is required so that we know who sent the request and can respond to it. Further information can be provided voluntarily.

The data will be processed for the purpose of contacting us in accordance with Art. 6 para. 1 sentence 1 lit. a DSGVO on the basis of your voluntary consent.

The personal data collected by us for the use of the contact form will be automatically deleted after your request has been processed.

d) Application for test access to DOCUFY Machine Safety

We would be pleased to provide you with a test account for our product DOCUFY Machine Safety. For the activation we need the personal data provided by you. After successful testing you will receive the access data to our test system. The data will be processed for the purpose of contacting us pursuant to Art. 6 para. 1 sentence 1 lit. a DSGVO on the basis of your voluntary consent and Art. 6 para. 1 sentence 1 lit. B DSGVO for the fulfilment of a contract, namely the provision of our test system on the basis of your request. After and during the test phase we are of course at your disposal. We will also contact you during the test phase and offer our support. If no long-term business relationship is established after the test phase, we will of course delete your contact details unless you instruct us to stay in touch with you.

e) When registering for our events, trainings and seminars

We use the data from the registration form to organise your registration for our events. The data will be deleted from our system after legal retention periods have expired. The legal basis for this processing activity is Art. 6 para. 1 p. 1 lit. b) DSGVO, the fulfilment of a contract, in this case the planning and implementation of the event (also trainings and seminars).

Following the successful participation in our seminar, we will inform you about comparable activities on our part via customer information by electronic means (by e-mail). The legal basis for this processing activity is Art. 6 para. 1 sentence 1 lit. f) DSGVO, our legitimate interest. A link to object to this processing activity is included in each information sent by us. Furthermore, you can send an effective objection to the contact details published in the imprint or to marketing@docufy.de.

f) When using the web-based product DOCUFY Layouter

When using the web-based product DOCUFY Layouter, your e-mail address and your first and last name are collected and processed as login data. In addition, data is collected as described in section 2 a) and processed for the purposes stated above.
The legal basis for the data processing is Art. 6 para. 1 p. 1 lit. b DSGVO.
In addition, we use cookies and analysis services when using DOCUFY Layouter. You can find more detailed explanations of this under points 5 and 6 of this data protection declaration.

3. Information Disclosure

Your personal data will not be transmitted to third parties for purposes other than those listed below.

We will only pass on your personal data to third parties if:

you have given your consent pursuant to Art. 6 para. 1 sentence 1 lit. a DSGVO,
disclosure is necessary to assert, exercise or defend legal claims pursuant to Art. 6 para. 1 sentence 1 f DSGVO and there is no reason to assume that you have an overriding interest worthy of protection in not disclosing your data,
in the event that a legal obligation exists for the transfer pursuant to Art. 6 para. 1 sentence 1 lit. c DSGVO, or
this is legally permissible and is necessary for the processing of contractual relationships with you in accordance with Art. 6 para. 1 sentence 1 lit. b DSGVO.

4. Unsolicited Applications

You are welcome to send us unsolicited applications. Please ensure yourself sufficient security for the transmission path you have chosen. Sending an e-mail without a suitable encryption method is not recommended, as your data could then be read and used by unauthorized persons without great effort. If you would like to send us an encrypted e-mail with application documents, please use only the e-mail address jobs@docufy.de.

5. Cookies

We use cookies on our site. These are small files that your browser automatically creates and that are stored on your device (laptop, tablet, smartphone, etc.) when you visit our site. Cookies do no damage to your end device, do not contain viruses, Trojans or other malware.

Information is stored in the cookie that is connected with device you use. However, this does not mean that we become aware of your identity.

On the one hand we use cookies to make our website more enjoyable for you. For example, we use so-called session cookies to recognize that you have already visited individual pages of our website. These will be deleted automatically after leaving our site.

In addition, we also use temporary cookies that are stored on your device for a specified period of time to optimize user-friendliness. If you visit our site again to use our services, it will automatically recognize that you have already been with us and what entries and settings you have made so that you do not have to enter them again.

On the other hand, we use cookies to statistically record the use of our website and to evaluate it for you for the purpose of optimising our Website (see Section 5). These cookies enable us to automatically recognize when you return to our site that you have already been with us. These cookies are automatically deleted after a defined period of time.

The LAYOUTER website uses the following types of cookies, the scope and functionality of which are explained below:
- Transient cookies (for this purpose a)
- Persistent cookies (in addition b).
a) Transient cookies are automatically deleted when you close the browser. These include, in particular, session cookies. These store a so-called session ID, with which various requests of your browser can be assigned to the common session. This allows your computer to be recognized when you return to our website. The session cookies are deleted when you log out or close the browser.
b) Persistent cookies are deleted automatically after a specified period of time, which may differ depending on the cookie. You can delete the cookies in the security settings of your browser at any time.

The data processed by cookies is required for the aforementioned purposes in order to protect our legitimate interests and those of third parties pursuant to Art. 6 Para. 1 S. 1 lit. f DSGVO.

Most browsers accept cookies automatically. However, you can configure your browser so that no cookies are stored on your computer or a notice always appears before a new cookie is created. However, the complete deactivation of cookies may mean that you cannot use all the functions of our website.

6. Integration of Google Maps

On this website we use Google Maps. This allows us to display interactive maps directly on the website and enables you to conveniently use the map function.

By visiting the website, Google receives the information that you have called up the corresponding subpage of our website. In addition, the data specified in § 2 of this declaration will be transmitted. This is regardless of whether Google provides a user account that you are logged in with or whether no user account exists. If you are logged in to Google, your information will be directly associated with your account. If you do not wish to be associated with your profile on Google, you must log out before activating the button. Google stores your data as usage profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such evaluation takes place in particular (even for users who are logged out) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact Google to exercise this right.
For more information about the purpose and scope of data collection and its processing by the plug-in provider, please refer to the provider's privacy policy. There you will also find further information about your rights in this regard and setting options for the protection of your privacy: http://www.google.de/intl/de/policies/privacy . Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, https://www.privacyshield.gov/EU-US-Framework .

7. integration of YouTube videos

(1) We have integrated YouTube videos into our online offer, which are stored on www.YouTube.com and can be played directly from our website. These are all integrated in the "extended data protection mode", i.e. no data about you as a user will be transmitted to YouTube if you do not play the videos. Only when you play the videos will the data referred to in paragraph 2 be transmitted. We have no influence on this data transmission.

(2) By visiting the website, YouTube receives the information that you have accessed the corresponding subpage of our website. In addition, the data specified in § 3 of this declaration will be transmitted. This is independent of whether YouTube provides a user account through which you are logged in or whether no user account exists. If you are logged in to Google, your information will be directly associated with your account. If you do not wish to be associated with your profile on YouTube, you must log out before activating the button. YouTube stores your data as user profiles and uses them for purposes of advertising, market research and/or demand-oriented design of its website. Such evaluation takes place in particular (even for unlogged-in users) to provide demand-oriented advertising and to inform other users of the social network about your activities on our website. You have the right to object to the creation of these user profiles, whereby you must contact YouTube to exercise this right.

(3) Further information on the purpose and scope of data collection and processing by YouTube can be found in the data protection declaration. There you will also find further information about your rights and setting options to protect your privacy: www.google.de/intl/de/policies/privacy. Google also processes your personal data in the USA and has submitted to the EU-US Privacy Shield, www.privacyshield.gov/EU-US-Framework.

8. Rights Concerned

You have the right:

to request information about your personal data processed by us in accordance with Art. 15 DSGVO. In particular, you may request information about the purposes of processing, the category of personal data, the categories of recipients to whom your data have been or will be disclosed, the planned storage period, the existence of a right to rectification, deletion, restriction of processing or objection, the existence of a right of appeal, the origin of your data, if these have not been collected by us, and the existence of automated decision-making including profiling and, if applicable, meaningful information on their details;
to immediately request the correction of incorrect or complete personal data stored by us in accordance with Art. 16 DSGVO;
to request the deletion of your personal data stored by us in accordance with Art. 17 DSGVO, unless the processing is necessary to exercise the right to freedom of expression and information, to fulfil a legal obligation, for reasons of public interest or to assert, exercise or defend legal claims;
pursuant to Art. 18 DSGVO, to restrict the processing of your personal data if you dispute the accuracy of the data, if the processing is unlawful but you refuse to delete the data and we no longer need the data, but if you need it to assert, exercise or defend legal claims or if you have filed an objection to the processing pursuant to Art. 21 DSGVO;
pursuant to Art. 20 DSGVO, to receive your personal data that you have provided to us in a structured, current and machine-readable format or to request its transfer to another person responsible;
in accordance with Art. 7 para. 3 DSGVO, to revoke your consent to us at any time. As a result, we are no longer allowed to continue processing data based on this consent in the future and
to complain to a supervisory authority pursuant to Art. 77 DSGVO. As a rule, you can contact the supervisory authority at your usual place of residence or workplace or at our company headquarters.

9. Right of Objection

If your personal data are processed on the basis of legitimate interests pursuant to Art. 6 para. 1 sentence 1 letter f DSGVO, you have the right to object to the processing of your personal data pursuant to Art. 21 DSGVO, provided that there are reasons for this which arise from your particular situation or the objection is directed against direct advertising. In the latter case, you have a general right of objection, which we will implement without specifying a particular situation.

If you wish to exercise your right of revocation or objection, simply send an e-mail to info@docufy.de or datenschutz@docufy.de.

10. Data Integrity

We use the most common SSL (Secure Socket Layer) method in connection with the highest level of encryption supported by your browser. Usually this is a 256 bit encryption. If your browser does not support 256-bit encryption, we use 128-bit v3 technology instead. Whether a single page of our website is transmitted in encrypted form is indicated by the closed display of the key or lock symbol in the lower status bar of your browser.

We also use suitable technical and organisational security measures to protect your data against accidental or intentional manipulation, partial or complete loss, destruction or unauthorised access by third parties. Our security measures are continuously improved in line with technological developments.

11. Topicality and amendment of this data protection declaration

This data protection declaration is currently valid and has the status as of May 2018.

Due to the further development of our website and offers above or due to changed legal or official requirements, it may become necessary to change this data protection declaration. The current data protection declaration can be called up by you at any time on our website.